Application
Process
Internal
or External Review? First, determine whether you
are applying for Internal or External
review, as the instructions differ. They also differ depending
on whether Internal projects are for new or
continuation requests.
Internal
Review: for all Requests
except Peer-Reviewed Research
Continuation
or New Request?
Continuation
– Renewal of Current, Ongoing Grants
The deadline for submitting a Continuation Request is September
2, 2008. In lieu of multi-year grant commitments,
ESFA offers grantees the option of requesting renewal of current
projects through a simple continuation request rather than requiring
a full proposal each grant cycle. Continuation requests should
be in the form of a brief letter and should include the amount
of the request and a simple budget. Briefly list and describe
any changes that have occurred in the organization or with the
scope of the project since the original proposal (i.e., changes
in personnel, address, phone number, or email address; any change
to the budget or purpose of the grant; any changes among collaborators).
Carefully consider whether your project actually qualifies for
continuation or renewal. If there are changes to the scope of
the grant, other than minor adjustments, you should seek funds
as a new project request. If you are not sure of your project’s
eligibility, contact Shirley Hamilton to discuss. The continuation
letter must be signed by the primary contact for the request,
as well as by an officer or top staff (executive director, president,
department chair, dean, etc.) of the requesting organization.
New
Grants – First Step is the Letter of Intent
The
deadline for submitting a Letter of Intent is September 2, 2008.
To request funds from the EyeSight Foundation of Alabama, an
organization should first write a one- to two-page Letter
of Intent that briefly describes the organization’s
mission and activities, the area and population(s) served, how
the funds will be used, and the total funds requested.
If
requesting core operating support to underwrite the regular,
ongoing eye-related activities of the organization, please explain
how the funds will support the organization’s infrastructure,
such as by providing salaries for key staff, purchasing equipment,
and so forth. If requesting project funding, please include
project goals, leadership and duration. Your letter will be
processed most accurately if you clearly designate the ESFA
priority area from the list on page 2 that your request addresses
(example: eye care for the medically indigent). No application
form is needed, and formal proposals are not accepted at this
preliminary stage. Those encouraged to submit a proposal will
receive further guidance in time to meet a December
1, 2008, application deadline. Applicants are encouraged
to contact Shirley Hamilton, Assistant Director of Programs,
before submitting anything in writing. The Letter of Intent
must be signed by the primary contact for the request, as well
as by an officer or top staff (executive director, president,
department chair, dean, etc.) of the requesting organization.
Second
Step is the Grant Request
The
deadline for submitting a Grant Request is December 1, 2008
If your Letter of Intent passes the initial review
stage, we will invite you to submit a grant request for your
project, following the instructions below. Be sure to address
any concerns the review committee may express in the letter
of notification that you will receive.
Instructions
for Internal Review, New Grant Requests
If you are invited to submit a Grant Request based on your Letter
of Intent, your grant request should include the following information,
printed in 12 pt. typefont with 1” margins, without
binders, notebooks, folders or staples. Use paper clips or binder
clips only. Note: We photocopy all submitted material,
for distribution to the review committee. Keep this in mind
if any part of your request is in color.
Submission
Methods:
• Submit 1 signed hard copy of the grant
request, including the supporting documentation, to the ESFA
office.
• Your grant request, in its entirety, must also be submitted
via email to be considered for funding. The application must
be provided in Microsoft Word or a similar editable format (not
PDF). However, supporting documentations are
allowed to be submitted as PDF attachments. Send to srhamilt@uab.edu
with Grant Request in subject line.
Information Required:
| 1. |
Organization
Information - organization name (for UAB requests,
also list school and/or department); organization’s
primary contact (i.e., President, CEO, dean, department
chairman) name, title and address.
|
| 2. |
Applicant
Information - primary contact name/title (this is the
person most familiar with the grant application, whom we
will contact about the grant. This is often someone other
than the Organization’s primary contact); address/city/state/zip;
phone; fax; email; web address. For UAB Applicants: provide
campus mail address and campus zip code. The application
must be signed by the primary contact for the request, as
well as by an officer or top staff (executive director,
president, department chair, dean, etc.) of the requesting
organization.
|
| 3. |
Project
Information - Project Information - project title; project
summary (one-paragraph description); total project cost;
amount of request; one, two or three-year grant request
(include breakdown of amount requested for each year).
|
| 4. |
Organization
Background - mission; history; major programs; accomplishments;
links with similar organizations.
|
| 5. |
Project
or Program - specific eye care need or issue you will
address; goals and objectives; activities that will be carried
out to accomplish the objectives; key personnel and their
qualifications; other organizations involved in your project
or providing similar services.
|
| 6. |
Project
Continuation - if the project is ongoing, your plans
to continue after the funding period; future funding sources.
|
| 7. |
Project
Evaluation - your criteria for effectiveness; the methods
you will use to analyze your results (measure your progress);
who will assess the results?
|
| 8. |
Additional
Funding - A list of other foundations or sources to
which you have submitted this proposal.
|
| 9. |
Results
- Indicate whether funds have been committed, declined or
are pending from those submitted proposals.
|
| 10. |
References
- Names, titles and telephone numbers of three professionals
familiar with the work of your organization.
|
| 11. |
Budget
- A line item income and expense budget for the project,
including in-kind and cash support. The budget may include
costs for equipment, personnel, supplies, and consultants.
It may not include indirect costs or simple
replacement of existing salary support.
|
Supporting
Documentation: non-UAB applicants must provide the following:
| 12. |
Your
organization's current annual operating budget and an income
and expense statement for your last fiscal year. Both should
include sources of support as well as expenses.
|
| 13. |
A
tax return or audited financial statement.
|
| 14. |
A
list of your current Board of Directors, including the primary
professional and/or civic affiliation of each member.
|
| 15. |
Your
organization's tax-exempt letter from the IRS.
|
INTERNAL
REVIEW:
for
all Requests except Peer-Reviewed Research
| Letter
of Intent Due for New Requests |
September
2, 2008 |
| Continuation
Requests Due for Current, Ongoing Grants |
September
2, 2008 |
| Invitations
to Submit Grant Request Issued |
October
15, 2008 |
|
Grant Request Due |
December
1, 2008 |
| Initial
Board Review |
January
2009 |
| Final
Board Decision |
April
2009 |
| Notification
of Decision |
May
2009 |
| Distribution
of Funds |
After
July 1, 2009 |
| Progress
or Final Reports Due for FY 2009-2010 grants |
August
16, 2010 |
Grant Request Checklist (must be printed
out and supplied with Application)
Click
Link to Download Checklist
